Applicant Services Coordinator (Entry Level)

Entry level positions in Admissions - 1 

Job Title: Applicant Services Coordinator
Location: Office of Admissions, Dallas, TX
Category: Salaried, Full Time
Schedule: Evening and weekend hours required (Avg 45 – 55 hour work week)
Education: Bachelor Degree Reqd, Masters preferred
Experience: 0 -2 years
Base Pay: $27.500 - $35,000 per annum
Benefits: Health, Dental & Vision Insurance, Paid Time Off, Sick Leave, Life insurance
Career Track: Director of Applicant Services with annual income averaging $45,000 or more

Position Description

This position reports to the Associate Director of Admissions.  The Applicant Services Coordinator is responsible for processing applications and offering admissions-related administrative support to applicants and counselors.

Distinguishing Characteristics:

Answer a high volume of incoming telephone calls, accurately disseminate IAU information, take messages and/or direct calls.

Provide high quality customer service to prospective students and others visiting, calling or emailing the Office of Admissions.

Ability to maintain files accurately, in paper and in software programs. Meet and counsel prospective students and families regarding admissions application processing.

Analyze high school transcripts to identify graduation date and cumulative GPA and to determine if all TBR requirements have been met.

Analyze college transcripts to verify dates of attendance, identify cumulative GPA, determine credits attempted and points received and ensure all colleges are properly identified.

Analyze standardized test scores such as the SAT, ACT, and MCAT.

Maintain list of students enrolled in each semester and their respective counselors.

Schedule students for interviews by coordinating student and staff schedules.

Update the Premedical Contact Roster to include school contacts, administrators and club presidents

Complete newsletter in accordance to timeline. Collect incoming newsletter articles from faculty and staff.  Edit articles for relevance, content, length, and spelling. Organize articles into newsletter template.  Email newsletter to Associate Director of Admissions for final approval and distribution.

Maintain the highest standards of quality and compliance in all aspects of operations.

Must be results oriented and have the ability to perform multiple tasks efficiently and effectively.

Be an ambassador of goodwill in assisting with recruitment and retention of students.

Attend IAU events as requested by supervisor.  Events that may require your presence include college fairs and information sessions.

Maintain the quality of admissions prospect and recruitment support information; including processing Prospective Student Information into the database and manipulating database information extraction as needed.

Minimum Qualifications:

• Bachelors Degree Required. Masters degree preferred.
  
• 0-2 years of admissions, counseling, administrative or marketing experience
  
• Ability to travel to event locations; load and transport admissions materials, displays and equipment. 
  
• Strong telephone skills and ability to present the University in a positive way to diverse populations. 
  
• Ability to represent the strong, student-centered work ethic of International American University.     
  

Desirable:

• Experience in coordinating events.  
  
• Expertise in Microsoft Word, Excel, PowerPoint, Photoshop, Dreamweaver and Publisher.   
  
• Ability to work effectively both independently and as part of a team.  
  
• Excellent Oral and Written Communication skills.  
  
• Excellent organizational, promotional and long term planning skills.  
  
• Critical Thinking Skills.  
  

Required:

• Unparalleled dedication to the job.

To Apply

• Please email resume and cover letter to careers@iau.edu.lc  

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

 Notice  

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. International American University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.